New York Motor Vehicle Power of Attorney
A New York motor vehicle power of attorney (Form IRP-1POA) is a legal document written by a vehicle owner (the principal) to grant an agent permission to act on their behalf. Unless the principal revokes the form, it lasts for one (1) calendar year. The principal must submit a new motor vehicle power of attorney to the Internation Registration Bureau (IRB) each year, even if the information has not changed. If the principal becomes incapacitated or passes away, the document becomes null, meaning that the agent can no longer make decisions for them.
The principal must include their name, IRP account number, address, title, date, telephone number, email address, and signature to complete the document. A business organization can represent the owner, as well. In this case, the company must enter their address, the representative’s name and title, date, telephone number, email address, corporate seal, and signature. The agent must include their name, signature, address, title, phone number, email address, and title.
The principal must be one of the following: 1) owner of a sole proprietorship, 2) general partner in a partnership (or limited liability partnership), 3) duly authorized corporate officer of a corporation, or 4) managing member of a limited liability company (LLC). The agent can be either an individual or a business organization. If the agent is a business organization, a representative must attach a separate document that includes the company’s letterhead (i.e., name, address, logo, corporate design, and/or a background pattern). Each representative authorized to make decisions for the owner must sign the attached form.
Once the vehicle owner, agent, and Notary Public sign the document, the owner must mail it to the following address:
Internation Registration Bureau
PO Box 2850
Empire State Plaza
Albany, NY 12220-0850
Signing requirements: Must be signed by Vehicle Owner (or Representative of Business Organization), Agent, and Notary Public.
How to Write
Step 1 – Principal Information
Include the describing information of the principal (owner):
- IRP Account number
- If the principal is a business, the name of the person representing the business
- Business address
- Title (check the box that applies)
- Telephone number
- Email address
Step 2 – Representative Information
Write the attorney-in-fact’s name, address, telephone number, title, and email address. He/she will also sign, then date, this portion of the form.
Step 3 – Notarization
New York state law mandates notarization of motor vehicle power of attorney forms. Use eSign.com to notarize the document online. Contact banks, lawyers, shipping centers, libraries, or other similar businesses to have the form notarized in person.