Hawaii Bill of Sale Forms (5)

A Hawaii bill of sale form contains information about exchanging goods from one party to another. Each type of form has an essential but unique purpose. For example, a motor vehicle bill of sale requests the license plate number, vehicle identification number (VIN), and odometer reading of a car. A boat bill of sale, on the other hand, contains fillable fields for the hull identification number (HIN), motor information, and trailer details. Other documents, such as those for transferring a firearm or generic object, include information specific to the item.

Summary

Car bill of sale forms require the seller’s signature and notarization.
Hawaii has stricter gun restrictions than most other states.
Residents must register and title all tow-behind trailers.

Types (5)

Boat Bill of Sale – A form that proves that the buyer acquired ownership of a vessel and that the seller no longer has possession of it.

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Firearm Bill of Sale – Used when one party purchases a rifle, handgun, shotgun, or any other gun from another.

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General Bill of Sale – Provides the details of a transaction between two (2) entities when the item is non-specific.

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Motor Vehicle Bill of Sale – A document used to sell a passenger vehicle that describes the car, truck, or van and how a buyer purchased it.

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Trailer Bill of Sale – For the documenting of a utility trailer commerce.

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Signing Requirements

Bill of Sale Type	Buyer Signature	Seller Signature	Notarization
Boat	Required	Required	Not required
Firearm	Required	Required	Not required
General (others)	Required	Required	Not required
Motor Vehicle	Not required	Required	Required
Trailer	Required	Required	Not required

What is a Hawaii Bill of Sale?

A Hawaii bill of sale serves as a guide to the proceedings between a buyer and seller. It encompasses the minute details of the transaction, such as the sales price, tax amounts, and the condition of the item sold. Neither party can back out of the deal once signed, meaning the buyer cannot request an exchange, and the seller cannot ask for the item back. Instead, the new owner would need to complete and sign a separate bill of sale form to carry out the reassignment of ownership.

A bill of sale differs from a purchase order because it requires the buyer to pay the seller immediately. The buyer cannot make installments, pay in advance, or provide reimbursement later. In addition, businesses and clients often use purchase orders when ordering a list of goods from a company. On the other hand, private sellers and buyers utilize bill of sale forms, which generally involve one (1) used item but can include more depending on the agreed-upon terms.

Registration Forms: Boats

Bill of Sale – To transfer ownership of watercraft.
Application for Vessel Certificate of Title – To apply for a title and/or a certificate of number for the vessel.
Payment – A fee chart that contains prices based on the boat’s length.
Proof of Boating Safety Class – A certificate stating that the applicant took and passed a boat education course.
Title – Required if a bill of sale does not exist for an out-of-state boat.
Identification (ID) – To ensure the applicant has legitimate ownership of the boat.

Registration Requirements: Vehicles

Bill of Sale (Form CS-L(MVR)40) – Provides information about how an owner traded a car for cash or another item of equivalent value. The document also includes the odometer disclosure statement.
Application for Registration of Motor Vehicle – This form allows the car owner to apply for a Hawaii registration.
Proof of Insurance (Minimum Liability)
Payment – Each county has a unique pricing model.
Title – An original copy of the title with the new owner’s name.
Registration – The owner must provide the current registration from the former owner (the seller).
Identification (ID) – A Hawaii ID (i.e., driver’s license, state card, or passport).
Safety Check Inspection – The applicant must present the “failed for registration only” certificate to the DOT.

Registration Requirements: Trailers

Bill of Sale – To legally transfer ownership of a trailer between two (2) people.
Registration Application – A document from the state that allows a person to apply for a trailer registration and license plate.
Bill of Lading – For out-of-state owners to verify the date that their trailer entered the state.
Payment