Illinois Bill of Sale Forms (5)

An Illinois bill of sale form delineates the details of a transaction in which a buyer acquires personal property from a seller, whether through a private seller or a dealership. Additional documents may be necessary depending on the item. For instance, new cars require a manufacturer’s statement of origin (MSO), while used cars often need a vehicle identification number (VIN) inspection and an odometer reading.

Summary

Notarization is suggested but not required.
Residents must obtain a permit to purchase, own, and carry firearms.
Owners must register and title utility trailers with the state.

Types (5)

Boat Bill of Sale – A form that contains important details about the exchange of a water vessel between a buyer and seller.

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Firearm Bill of Sale – Documents the transfer of a handgun, shotgun, or long gun to a buyer.

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General Bill of Sale – Records the specifics for selling a non-specific item.

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Motor Vehicle Bill of Sale – A legal document containing information on how and when a buyer purchased a car, truck, or van.

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Trailer Bill of Sale – Aids in transferring a trailer between two (2) Illinois residents.

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Signing Requirements

Bill of Sale Type	Buyer Signature	Seller Signature	Notarization
Boat	Required	Required	Not required
Firearm	Required	Required	Not required
General (others)	Required	Required	Not required
Motor Vehicle	Required	Required	Not required
Trailer	Required	Required	Not required

What is an Illinois Bill of Sale?

An Illinois bill of sale verifies the transfer of ownership of an item from a seller to a buyer. Typically, the buyer inspects the item to ensure its condition before purchasing it. Once they decide to buy, both parties utilize the document to finalize the transfer details.

Though not mandated by the state, they recommend a bill of sale form for recording the date of the sale and its specifics. Both parties can prove the transfer occurred with this document and a correctly transferred and signed title. A title, however, may include less identifying information than a bill of sale.

Registration Forms: Boats

Applicants must bring the necessary forms to an Illinois department of natural resources (IDNR) office.

Bill of Sale – A form that documents a vessel transfer. If unavailable, submit a purchase agreement instead.
Watercraft Registration / Title Application – To provide the IDNR with information to title and register the water vessel.
Payment – The state calculates fees according to the class (weight) of the boat.
Title & Registration – The in-state or out-of-state title (from titling states). If from a non-title state, the owner must present a registration card.
Identification (ID) – A form of state ID that confirms residency.

Additional (Optional) Documents

Affirmation of Correction (Form VSD 393.9) – To make changes to the boat title, registration, or other related documents.
Boat Power of Attorney (Form IL 422-0329) – Gives the DNR permission (or lienholder) to sign forms on behalf of the principal’s boat and handle related matters.
Boat Use Tax
- Form RUT-25 – For brand new vessels purchased from an out-of-state dealership.
- Form RUT-75 – An owner must complete this form if they acquired a used boat through a private seller.
- Form RUT ST-556 – Required for boats obtained through an in-state dealership.
Manufacturer’s Statement of Origin (MSO) – Needed for brand new watercraft.
Small Estate Affidavit (Form IL 1017) – Provides an individual with ownership of the boat if the owner passes away.
Statement of Trust (Form TR-39) – Written by the trust to give the trustee(s) complete authority over the vessel.

Registration Forms: Firearms

Illinois residents must register their name with the state and obtain a firearm owner’s identification (FOID) card. The FOID card functions as a purchase and ownership permit. Individuals must also have a license to concealed carry their firearm(s). Interested parties must consult with their local Illinois State Police (ISP) Firearm Services Bureau office. Applicants can submit the paperwork online or call the ISP (217-782-7980) to obtain the required documents by mail.

Concealed Carry License Application – The applicant can only access the application online or after receiving it in the mail.
Firearm Owner’s Identification Act (FOID) Card – A state ID card allows individuals to possess and purchase guns.
Proof of Firearms Training – An individual cannot apply without passing a certified instructor’s gun safety course.
Fingerprints – Only accepted if taken by an approved vendor.
Identification (ID) – A form that verifies Illinois residency and the name and birthday of the person applying.
Photograph – All individuals must have a picture taken of them thirty (30) days before applying.
Payment – Illinois residents must pay $150, and out-of-state individuals must pay $300 for the license.

Registration Forms: Vehicles

Residents must select a nearby secretary of state (SOS) office to register their vehicle.

Bill of Sale – An official arrangement formed between a buyer and seller for a car.
Odometer Disclosure Statement for Title Transfers (Form VSD 333.4) – Confirms the mileage at the sale.
Electronic Registration and Title Application – Residents use the online portal to apply for a title and registration electronically.
Insurance (§ 625 ILCS 5/7-601) –
- Bodily Injury (per person): $25,000
- Bodily Injury (per accident): $50,000
- Property Damage (per incident): $20,000
Payment – The owner must pay for registration fees and other applicable fees (i.e., special plates, stickers, titles, etc.).
Identification (ID) – The person applying must prove their identity through an Illinois driver’s license, state ID, or passport.

Additional (Optional) Documents

Affirmation of Correction (Form VSD 393.9) – To alter information on the title, registration, or other car-related forms.
Affirmation of Registration Information (Form VSD 76.3) – Completed by the owner to verify their registration when they do not have an ID card.
Affidavit of Repossession (Form VSD 609.3) – A lienholder utilizes this form to take possession of the car if the owner fails to make payments.
Illinois Motor Vehicle Power of Attorney (Form RT 5.12) – Used by the agent to take care of assigned vehicle tasks.
Leased Vehicle Registration Affirmation (VSD 327.4) – For leased vehicles only.
Seller’s Report of Sale (Form VSD 703.1) – The previous owner completes this document to inform the SOS of the possession change.

Registration Forms: Trailers

Trailer owners must bring the applicable forms to an SOS location.

Bill of Sale – A representation of the deal that happened when transferring ownership of a utility trailer.
Payment – Fees for registering a trailer and obtaining a license plate.

Additional (Optional) Documents

Affirmation for Homemade Trailer (Form VSD 314.10) – Includes a description of the trailer and the name of the person(s) who made it.
Homemade Trailer Statement of Construction (Form 797.3) – Explains how the shipbuilder made the trailer and the parts they used.