Illinois Bill of Sale Forms (5)
An Illinois bill of sale form outlines the purchase details of how a buyer acquired personal property from a seller. This transaction can occur through a private seller or dealership. The buyer and seller may need to include additional forms depending on the item. For example, brand new cars require a manufacturer’s statement of origin (MSO). On the other hand, used cars often need a vehicle identification number (VIN) inspection and an odometer reading.
Summary
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Types (5)
Boat Bill of Sale – A form that contains important details about the exchange of a water vessel between a buyer and seller.
Firearm Bill of Sale – Documents the transfer of a handgun, shotgun, or long gun to a buyer.
General Bill of Sale – Records the specifics for selling a non-specific item.
Motor Vehicle Bill of Sale – A legal document containing information on how and when a buyer purchased a car, truck, or van.
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Trailer Bill of Sale – Aids in transferring a trailer between two (2) Illinois residents.
Signing Requirements
Bill of Sale Type | Buyer Signature | Seller Signature | Notarization |
Boat | Required | Required | Not required |
Firearm | Required | Required | Not required |
General (others) | Required | Required | Not required |
Motor Vehicle | Required | Required | Not required |
Trailer | Required | Required | Not required |
What is an Illinois Bill of Sale?
An Illinois bill of sale certifies the transmission of belongings from an owner to an interested party. The purchaser often tours the item before buying to ensure its condition. Once the individual decides to buy, both parties use the document to sort out the transfer details.
Although the state does not require a bill of sale form, they recommend that both parties complete one to record the date of the sale and what it entailed. Neither party can prove the transfer took place without the document unless they have transferred and signed the title. However, a title does not include as much identifying information as a bill of sale.
Registration Forms: Boats
Applicants must bring the necessary forms to an Illinois department of natural resources (IDNR) office.
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Additional (Optional) Documents
- Affirmation of Correction (Form VSD 393.9) – To make changes to the boat title, registration, or other related documents.
- Boat Power of Attorney (Form IL 422-0329) – Gives the DNR permission (or lienholder) to sign forms on behalf of the principal’s boat and handle related matters.
- Boat Use Tax
- Form RUT-25 – For brand new vessels purchased from an out-of-state dealership.
- Form RUT-75 – An owner must complete this form if they acquired a used boat through a private seller.
- Form RUT ST-556 – Required for boats obtained through an in-state dealership.
- Manufacturer’s Statement of Origin (MSO) – Needed for brand new watercraft.
- Small Estate Affidavit (Form IL 1017) – Provides an individual with ownership of the boat if the owner passes away.
- Statement of Trust (Form TR-39) – Written by the trust to give the trustee(s) complete authority over the vessel.
Registration Forms: Firearms
Illinois residents must register their name with the state and obtain a firearm owner’s identification (FOID) card. The FOID card functions as a purchase and ownership permit. Individuals must also have a license to concealed carry their firearm(s). Interested parties must consult with their local Illinois State Police (ISP) Firearm Services Bureau office. Applicants can submit the paperwork online or call the ISP (217-782-7980) to obtain the required documents by mail.
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Registration Forms: Vehicles
Residents must select a nearby secretary of state (SOS) office to register their vehicle.
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Additional (Optional) Documents
- Affirmation of Correction (Form VSD 393.9) – To alter information on the title, registration, or other car-related forms.
- Affirmation of Registration Information (Form VSD 76.3) – Completed by the owner to verify their registration when they do not have an ID card.
- Affidavit of Repossession (Form VSD 609.3) – A lienholder utilizes this form to take possession of the car if the owner fails to make payments.
- Illinois Motor Vehicle Power of Attorney (Form RT 5.12) – Used by the agent to take care of assigned vehicle tasks.
- Leased Vehicle Registration Affirmation (VSD 327.4) – For leased vehicles only.
- Seller’s Report of Sale (Form VSD 703.1) – The previous owner completes this document to inform the SOS of the possession change.
Registration Forms: Trailers
Trailer owners must bring the applicable forms to an SOS location.
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Additional (Optional) Documents
- Affirmation for Homemade Trailer (Form VSD 314.10) – Includes a description of the trailer and the name of the person(s) who made it.
- Homemade Trailer Statement of Construction (Form 797.3) – Explains how the shipbuilder made the trailer and the parts they used.