New York Bill of Sale Forms (5)

A New York bill of sale form establishes the business agreement between two parties engaged in a transaction. The process begins when an individual possesses an item desired by another. The interested party negotiates with the owner to secure the item to reach a fair price. After agreeing on terms and conditions, both parties finalize a bill of sale form to signify their consent.

Summary

New York provides residents with an authorized vessel and car bill of sale form.
Buyers and sellers do not need to sign in front of a notary public.
Gun holders must register their firearms, and also need a permit to carry or buy.

Types (5)

Boat Bill of Sale – Indicates a successful transaction between a vessel’s titleholder and a purchaser.

Download: PDF

Firearm Bill of Sale – This form signifies the gathering of two individuals so they can construct an agreement for the sale of a gun and its accessories.

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General Bill of Sale – A legal declaration of the buyer’s payment and seller’s transference of the listed item.

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Motor Vehicle Bill of Sale – Serves as a manuscript of the re-assignment of car ownership from a seller to a buyer.

Download: PDF

Trailer Bill of Sale – To demonstrate the rightful ownership of a utility trailer.

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Signing Requirements

Bill of Sale Type	Buyer Signature	Seller Signature	Notarization
Boat	Required	Required	Not required
Firearm	Required	Required	Not required
General (others)	Required	Required	Not required
Motor Vehicle	Required	Required	Not required
Trailer	Required	Required	Not required

What is a New York Bill of Sale?

A New York bill of sale demonstrates the exchange of goods from one person to another, with both buyer and seller completing the form upon mutual agreement. This form is commonly used for car and boat transactions but can also apply to weapons or other valuable assets.

When an item is gifted, the recipient can obtain the transfer confirmation through a signed bill of sale. This document protects the new owner from potential criminal charges, such as theft or fraud, and shields the seller from legal claims.

As a legal form, the bill of sale signifies the seller’s relinquishment of responsibility and its transfer to the buyer. Consequently, the new owner assumes accountability for repairs, registration, titling, and other owner-related tasks.

Registration Forms: Boats

To register a vessel for the first time, select the nearest New York Department of Motor Vehicle (DMV) Office.

Bill of Sale (Form MV-912) – Both parties use this form to prove the transfer of vessel ownership.
Boat Registration & Title Application (Form MV-82b) – Required for vessel registering and titling.
Identity Proof – The owner must provide an acceptable form of identification upon applying.
Ownership Verification – A chart that includes state-approved form types to show ownership.
Statement of Transaction (Form DTF-802) – Notifies the DMV that the owner did not pay sales tax during the transfer and owes the applicable fees at the time of registration.
Payment – Fees due upon application submission.
Title – The owner must present the official certification of the title. If it is not available, they must apply for a title replacement.

Registration Forms: Firearms

In New York, citizens must register handguns and assault weapons. They must also have a license to own, which they can acquire by making a Police Department Station or Sheriff’s Office appointment.

Pistol / Revolver License Application (Form PPB-3) – Must be completed honestly and accurately by the individual applying for a handgun permit.
Handgun License Application (Form PD 643-041) – For residents of New York only to acquire a firearm license.
License Division Offices – A list of police departments where the applicants can submit the required documents and fees.
NYS Firearms License Request for Public Records Exemption – To protect the applicant from publicly releasing their records.

Registration Forms: Vehicles

Create an appointment with a DMV Facility to submit a car, truck, or van registration.

Bill of Sale (Form MV-912) – Serves as evidence of the agreement between two individuals for a car sale.
Vehicle Registration / Title Application (Form MV-82) – Submitted to the DMV, along with other forms and payment, to receive a registration.
Odometer Disclosure Statement (Form MV-103) – This form represents the car’s mileage when selling it.
Payment – Registration fees depend on the type of vehicle and its weight, fuel type, and cylinders. The owner’s county of residence, active liens, and transfer registration also impact the amount owed.
Proof of Identity (Form ID-82) – Must be an acceptable document to be considered valid.
Insurance Policy (Minimum Requirements) –
- Bodily Injury (per accident): $25,000 per person / $50,000 for 2+ people
- Death (per incident): $50,000 per person / 100,000 2+ people
- Property Damage (per incident): $10,000
Certificate of Title – Present the title or, if needed, apply for a duplicate.

Additional (Optional) Forms

New York Motor Vehicle Power of Attorney – Only used by authorized representatives to manage assignments relating to an owner’s car.
Statement of Transaction: Sale or Gift (Form DTF-802) – Pertains to sales tax owed (if applicable).
Statement of Transaction: Sales Tax (Form DTF-804) – Used to report the sale tax payment (or lack thereof) for an item.

Registration Forms: Trailers

Trailers used in New York require registration through the DMV. Units over 999 pounds with the model year 1973 and newer need a title, as well.

Bill of Sale – Presenting this form to the DMV allows individuals to register and title their utility trailers appropriately.
Payment – The state increases their rate for every 500 pounds the trailer weighs. Additional taxes and fees may apply, depending on the county of registration.
Identification (ID) – The person applying for registration and/or title must have an official document that confirms their identity.
Inspection – New York mandates trailer owners to have their units inspected every year. The individual must have their inspection sticker on them while using the trailer.
Title & Registration – Used trailers require a title and registration from the previous owner. If purchased new, the dealer must give the owner the title as proof of purchase. It must contain both the buyer and seller names.