Washington Bill of Sale Forms

A Washington bill of sale form implements the transfer of goods or personal property between the previous and new owner. Both parties list the terms and conditions of the sale in the document. This process establishes a record of their agreement in writing. With this information, either person (or a third party) can later reference the bill of sale to learn more about the deal’s specifics.

Summary

Residents must use the official boat, gun, and car bill of sale form.
Washington state requires the registration of trailers, vehicles, and vessels.
Gun sales can occur without the use of a permit if the buyer can legally own a firearm.

Types (5)

Boat Bill of Sale – Officially puts the transfer of a vessel into action.

Download: PDF

Firearm Bill of Sale – Enforces the standards of a deal for a gun among a buyer and seller.

Download: PDF

General Bill of Sale – Formally determines the buyer as the new owner of an item and the seller as the previous owner.

Download: PDF | WORD | RTF

Motor Vehicle Bill of Sale – Finalizes the pact of a car sale from one person to another.

Download: PDF

Trailer Bill of Sale – An integral part of the selling process as it describes the trailer’s condition and the terms that a merchant and purchaser decided.

Download: PDF | WORD | RTF

Signing Requirements

Bill of Sale Type	Buyer Signature	Seller Signature	Notarization
Boat	Required	Required	Not required
Firearm	Required	Required	Not required
General (others)	Required	Required	Not required
Motor Vehicle	Required	Required	Not required
Trailer	Required	Required	Not required

What is a Washington Bill of Sale?

A Washington bill of sale outlines the promise between a buyer and seller to transfer an item of value in exchange for money or another object. It ensures that neither party plans to scam the other out of money or property. Instead, it concretes the sale by including a description of the item, sale price, and mode of payment transfer.

State law requires the buyer and seller to sign the form. It is not mandatory to notarize the bill of sale; however, taking this action gives it more leverage. Therefore, both parties often decide to sign in front of a notary public to protect themselves from legal conflicts.

The downloading of a bill of sale most frequently happens when carrying out a private sale since dealerships often have the document on file. Nonetheless, a dealership can use the form and complete it electronically or by hand with the customer. Both parties must fill out additional forms for a dealer sale regardless of whether it is a new or used item. Taking these measures protects the dealer from lawsuits and ensures the safety of the new owner.

Registration Forms: Boats

Contact a department of licensing office to make an appointment for vessel registration.

Bill of Sale (Form TD420-066) – Characterizes the details of a vessel transaction.
Vessel Title Application (Form TD-420-289) – This form allows an owner to apply for a boat title.
Proof of Paid Use Tax – Proves to the registering office that the resident has paid for use taxes on the watercraft.
Payment – A calculator that determines boat registration fees.

Additional (Optional) Documents

Declaration of Buyer and Seller Regarding Value of Used Vehicle Sold (Form REV 32 2501) – Completed by the buyer and seller to confirm the boat’s value and condition upon selling.
Registration & Title – Only required for vessels with an out-of-state registration and/or title.
Vehicle/Vessel Declaration of Value for Excise Tax Form (Form TD-420-737) – For boats not listed in the excise tax fee schedule.

Registration Forms: Firearms

Firearm registration is not needed in the state. Similarly, gun owners do not need a permit to buy or open carry. Individuals who wish to concealed carry, however, must obtain a license by providing the information below to a law enforcement agency (LEA). Reference § 9.41.070 to learn more about the application requirements.

Application – Not available online. Interested parties must contact their local LEA to obtain a concealed carry license application.
Firearms Record Certification Request (Form FIR-652-012) – Supplemental to the application to become certified.
Payment – Fees associated with a concealed carry permit.
Fingerprints – To authorize an agency to perform a background check.
Photographs – Used to verify the identity of the applicant.

Registration Forms: Vehicles

Locate a licensing office to apply for registration in the state of Washington.

Bill of Sale (Form TD420-066) – Designates the buyer as the new owner of a car.
Vehicle Title Application (Form TD-420-001) – Provides the necessary information for a car title and registration.
Insurance (Minimum Requirements) –
- Bodily Injury/Death: $25,000 per person / $50,000 per accident
- Property Damage: $10,000
Proof of Paid Use Tax – Verifies the successful payment of use taxes on a car.
Payment – Fees depend on the type of car registration needed.

Additional (Optional) Documents

Declaration of Buyer and Seller Regarding Value of Used Vehicle Sold (Form REV 32 2501) – An agreement of value and condition for a car between a buyer and seller.
Odometer Disclosure Statement (§ 46.12.665)- For cars ten (10) years or newer only. Owners must obtain the form at a licensing office.
Vehicle/Vessel Declaration of Value for Excise Tax Form (Form TD-420-737) – To value unlisted cars that do not fall under an excise tax bracket.
Washington Motor Vehicle Power of Attorney – Gives someone the ability to temporarily replace the owner by making decisions in their place.

Registration Forms: Trailers

Get in touch with a department of licensing location to obtain a trailer registration.

Bill of Sale – Represents the transfer of trailer ownership from a seller to a buyer.
Specialty License Plate Application (Form AI-420-499) – Needed to apply for a small trailer plate.
Payment – Owners must pay the applicable fees to register and/or title their trailer.