Utah Bill of Sale Forms (5)

A Utah bill of sale form serves as a directory by providing the contact information of a buyer and seller and details of the transferred item. Either person or a third party can quickly reference the form to pinpoint the personal property sold or get ahold of the individuals involved.

Summary

Utah has a multi-use form for the sale of boats and cars, which residents must use.
Notarization is not needed, however, taking this action further validates the form.
Private gun sellers must ensure the buyer is not a felon or mentally unhealthy.

Types (5)

Boat Bill of Sale – Offers proof of a boat or water vessel transaction from the previous owner (the seller) to the current owner (the buyer).

Download: PDF

Firearm Bill of Sale – Used to write down the details of a firearm sale, usually involving a handgun, rifle, or shotgun.

Download: PDF | WORD | RTF

General Bill of Sale – Records the undertaking of a non-specific item by a purchaser from a seller.

Download: PDF | WORD | RTF

Motor Vehicle Bill of Sale – Signed after the sale of a motor vehicle, describing the car — car, van, SUV, truck, etc. — and the purchase details.

Download: PDF

Trailer Bill of Sale – Reinforces the legal transfer of a utility trailer to a buyer from a seller.

Download: PDF | WORD | RTF

Signing Requirements

Bill of Sale Type	Buyer Signature	Seller Signature	Notarization
Boat	Not required	Required	Not required
Firearm	Required	Required	Not required
General (others)	Required	Required	Not required
Motor Vehicle	Not required	Required	Not required
Trailer	Required	Required	Not required

What is a Utah Bill of Sale?

A Utah bill of sale is a form that has three primary purposes: 1) to lay out the details of a transaction, 2) to relinquish a seller’s ownership of an item, and 3) to record the buyer’s acquisition of personal property. It offers the following information:

Date of the transaction;
Personal details (i.e., full name, address, phone number, and email) of the buyer and seller;
Cost of the item sold;
Payment method;
Signatures; and
A notary public seal, stamp, or signature.

A resident can use a bill of sale for a boat, firearm, motor vehicle, and general transactions. The seller values the item at the price they feel is reasonable for its condition. If the buyer feels the valuation is invalid, they can negotiate the terms of the sale until both parties settle on a price.

An owner can also give an item away to another person, which requires an accurate valuation. Both parties must record this trade deal to ensure the appropriate transfer of ownership. Moreover, this form can serve as legal evidence in court if either party disputes the sale.

Registration Forms: Boats

Register a vessel at a Division of Motor Vehicles (DMV) location.

Bill of Sale – For the official change in ownership of a vessel.
Vessel Application for Utah Title (Form TC-656V) – Used by an owner to apply for a watercraft title.
Certificate of Inspection (Form TC-661) – Required for all boats except brand new ones with a Manufacturer’s Statement of Origin (MSO).
Insurance (Minimum Coverage) –
- Bodily Injury/Death: $25,000 per person / $50,000 per accident
- Property Damage: $15,000 per crash
- Combined: $65,000 per incident
Payment – Utah charges applicants for boating fees (state and local taxes) and uniform fees (age-based or tax exemption).
Title – Required for the transfer of used boats originally titled in Utah. If the document has been destroyed, stolen, or lost, the owner must apply for a new one (Form TC-123).

Registration Forms: Firearms

Residents can possess, purchase, or sell a gun in Utah without registering the firearms or obtaining a permit. Still, individuals can choose to obtain a concealed carry license (CCL), which allows them to bear arms in a non-visible manner. The Department of Public Safety (DPS) issues CCLs, which is where the interested party must submit their application and payment either online or in person.

Application for Concealed Firearm Permit – Provides the DPS with the information needed to approve or deny a person’s application.
Weapons Familiarity Certification – A document signed by a certified instructor that indicates an individual has taken and passed an official handgun safety course. The applicant must take the class within one (1) year of applying for a CCL.
Fingerprint Card – A blue and white card from an approved servicer that has the applicant’s fingerprints.
Identification (ID) – A copy of a driver’s license or state ID.
Photograph – A 2×2 color photograph taken recently with a name on the back of the card. Face and head coverings are not allowed.
Payment – The individual must pay a non-refundable fee for application processing.

Registration Forms: Vehicles

Car owners must make an appointment with a DMV office to apply for registration.

Bill of Sale – Informs the DMV and other third parties of a car sale between two (2) people.
Vehicle Application for Utah Title (Form TC-656) – Presents the information needed to apply for a Utah title.
Odometer Disclosure Statement (Form TC-891) – Provides the official mileage of the vehicle when the owner sold it.
Vehicle Insurance Minimum Limits (§ 31A-22-304) –
- Bodily Injury or Death: $25,000 per person / $65,000 per accident (2+ persons)
- Property Damage: $15,000 per crash
- Total Injury and Damage: $80,000 per incident
Payment – Includes general registration and uniform fees.
Title – Original title or an application for a duplicate (Form TC-123).
Identification (ID) – An official ID card that proves the owner’s identity.

Additional (Optional) Documents

Emissions – Cars under six (6) years old need an emissions test every two (2) years. The schedule for inspections depends on whether the last digit of the year is odd or even (e.g., 2017 or 2018).
Certificate of Inspection (Form TC-661) – Only needed for salvage vehicles, ATV registrations, commercial vehicles, and motorhomes with three (3) axles.
Vehicle Identification Number (VIN) Inspections – First-time vehicle registrations require a VIN inspection. Brand new cars with an MSO are exempt.
Utah Motor Vehicle Power of Attorney – To give a person permission to register, title, sell, buy, or handle any other related matter for another individual.

Registration Forms: Trailers

Trailers in Utah over 750 pounds (gross weight) require registration and titling. The DMV handles these types of transactions.

Bill of Sale – A document that officializes a utility or boat trailer sale.
Utah Title Application (Form TC-656) – If the trailer does not have a title, the owner must complete this form. If it has a title, they must present it to the DMV upon registration.
Uniform Fee – The state charges fees based on the age of the trailer (model year).
Registration Fee – The amount an owner must pay depends on their county of residence, the trailer’s weight, and sales taxes.

Additional (Optional) Documents

Certificate of Inspection (Form TC-661) – The owner must have the trailer’s VIN inspected for first-time titles. New trailers purchased from a dealer do not need an inspection.