Construction Invoice Template
A construction invoice template is a business form used for billing customers for the labor and materials costs that resulted from the building or renovation of a property. The document can be used for billing both commercial and residential clients. With the form, expenses can be broken down item-by-item, giving the customer a clear picture as to what was charged and why. Additionally, the lead contractor can specify important job notes, inform the client the amount of time they have to pay,
- Areas to specify both the seller and buyer’s contact information,
- Tables for labor and product expenses,
- A field for specifying the invoice due date, and
- A comment box for special requests, notes, and payment details.
How to Write
Step 1 – Download
Step 2 – Company Information
At the top of the document, enter the contact info of the company providing the construction work. If a field is not applicable, leave it blank.
Step 3 – Client Contact Info
For the “Bill To” section, input the following:
- Invoice Number
- Date (Issued to Client)
- Customer ID (if applicable)
- Full Client Name
- Client Address
- City, State, ZIP, Country
- Phone Number
Step 4 – Materials / Products
In the products area, enter the number of items purchased for the job, a short description of what they are, their cost per item, and the total amount per item-type (quantity X unit price). Repeat this for all of the items that the client will be charged.
Step 5 – Labor
In the labor section, enter the number of hours worked during each task/day, a description of what the task/day involved, the hourly rate that the client will be charged for each task or job, followed by each task or day’s total cost (hours X rate).
Step 6 – Notes + Totals
Add up all the values in the “Amount” column for both the product and labor tables. Sum the totals for both tables and enter the result into the “Subtotal” field. Enter the sales tax into the appropriate field. Sum both the subtotal and the tax amount and put the resulting value into the “Total” field.
Enter any comments or payment instructions into the text box. If the contractor will be giving the client a certain number of days to pay, list this in the “payment is due within __ days” field.