What’s Included

• Areas to specify both the seller and buyer’s contact information,
• Tables for labor and product expenses,
• A field for specifying the invoice due date, and
• A comment box for special requests, notes, and payment details.

How to Write

Step 1 – Download

Download in Adobe PDF or Microsoft Word (.docx).

Step 2 – Company Information

At the top of the document, enter the contact info of the company providing the construction work. If a field is not applicable, leave it blank.

Step 3 – Client Contact Info

For the “Bill To” section, input the following:

• Invoice Number
• Date (Issued to Client)
• Customer ID (if applicable)
• Full Client Name
• Client Address
• City, State, ZIP, Country
• Phone Number

Step 4 – Materials / Products

In the products area, enter the number of items purchased for the job, a short description of what they are, their cost per item, and the total amount per item-type (quantity X unit price). Repeat this for all of the items that the client will be charged.

Step 5 – Labor

In the labor section, enter the number of hours worked during each task/day, a description of what the task/day involved, the hourly rate that the client will be charged for each task or job, followed by each task or day’s total cost (hours X rate).

Step 6 – Notes + Totals

Add up all the values in the “Amount” column for both the product and labor tables. Sum the totals for both tables and enter the result into the “Subtotal” field. Enter the sales tax into the appropriate field. Sum both the subtotal and the tax amount and put the resulting value into the “Total” field.

Enter any comments or payment instructions into the text box. If the contractor will be giving the client a certain number of days to pay, list this in the “payment is due within __ days” field.