Freelance Graphic Designer Invoice Template


A freelance graphic designer invoice is a form used for requesting payment for provided designs, logos, and other computer-designed visual art. When billing companies or individuals for graphic design, freelancers can charge on a per-graphic basis or based on the number of hours they dedicated to the job. Whatever the method used, the invoice can be used to provide clients with a professional, clean bill that clearly outlines the terms of payment and the services provided.

Tips for Invoicing as a Graphic Designer

While easily the most boring part of a designer’s day, learning to invoice properly can save time, improve organization, and allow designers to focus on what they do best. The three tips below can help new and experienced designers alike in the invoicing process:

Tip #1 – Draft a Reusable Invoice Template

For the purposes of time and consistency, it’s best to have a template that can be duplicated and re-used for each client. In addition to modifying the look of the invoice to match the designer’s style, they should pre-fill important information such as their name, address, phone number, and their preferred payment terms (such as “due in 60 days”). Additionally, if the designer wants to be paid in a specific manner (such as from Venmo, for instance), they can add any profile URLs to the “additional information” box at the bottom of the form.

Tip #2 – Number Invoices Consecutively

Although simple, it’s important to get in the habit of numbering invoices properly from the start. If delayed, even a few oddly-numbered invoices can ruin an otherwise perfectly organized stack of paid invoices. While there’s no default numbering system, designers can record them with letters (e.g. “AAA”), numbers (e.g. “1”), or a combination of the two (e.g. “1A”). All that matters is that the designer understands the system they use.

Tip #3 – Get Detailed

Using a single word (or even a few) may not provide enough information for clients to understand the service or products that were paid for. To fix this, provide as long of a description that can fit in the field. For example, instead of writing “Wireframe”, write “First draft wireframe; outlined color palette + basic button structure for iOS app”.