Florist Invoice Template

florist invoice is a single-page form given to customers after they’ve received custom bouquets, event setup, and other specialized services and/or products. The document specifies when the service (or products) were provided, what event it was for, how long the customer has to pay (if not upon receipt), the contact information of the florist, and any other notes they wish to include. Each service or product is listed in the table, along with the number of products (or hours dedicated to each service) and the cost per hour/product. The invoice can be customized to the needs of the florist, which is easiest after downloading the Word (.docx) format.

Download: Adobe PDF, MS Word (.docx), MS Excel (.xlsx)



What is a Florist

A florist is a person responsible for creating beautiful, memorable arrangements from flower and foliage cuttings. Part artist, part horticulturist, part magician, a florist works behind the scenes to make special arrangements for major life events.

Often called floral designers, florists must understand the life expectancy of cut flowers, which flowers work well with others, and how to increase the shelf life and beauty of each bloom. Although a florist might grow flowers, most often he or she would order flowers from greenhouses and wholesalers to use in her arrangements.

Florists can work in a variety of venues. The general public often pictures a florist working at her own shop, late into the night. A shop owner would also employ assistance florists to help, especially in the busy seasons around holidays such as Valentine’s Day or Christmas. Other florists work for clients in the hotel or entertainment industries. Recently there has been a surge of grocery store florists, and this is a good place to get started if you are new to the career of floral design. Grocery store florists offer consumers beautiful fresh cut flowers on the go, and customers can get a few errands done in one place.

How to Become a Florist

Floral designers are passionate about both flowers about beauty. If you can check these boxes, then being a floral designer may be for you. Unlike other careers that require a specific college degree, becoming a florist focuses more on your experience creating stunning arrangements rather than your schooling.

The basic prerequisite for floral designers is to have a high school diploma and to love arranging flowers. Starting by playing in your own garden (or even a friend’s garden) is a great place to start. Get your hands on as many flowers as you can, and start arranging. Working in a flower shop will also gain you valuable experience. Although you will probably start out sweeping floors and packing the vans for transport, the on-the-job experience will be priceless.

There are many classes you can take to learn more about flower arranging, and getting certified by the American Institute of Floral Designers by taking their class will make you even more marketable. Make connections in these classes to books, websites, and contacts that will give you more experience and a broader understanding of the artistry of flower arranging.

If you have aspirations of owning your own flower shop someday, take business classes that will help you learn the details of running your own company. Business sense is vital so that you can be successful doing what you love, and so you understand floral profit margins and how best to serve the public.

How Florists Bill their Clients

Florists charge clients in one of two ways: either by the hour or by the event. In most cases, the florist will add a percentage (usually between 20-50%) of the wholesale price of the flowers in order to reach the total price. An invoice also includes setup and delivery fees for the florist to be on-site the day of the event, and these fees can total up to 15% of the total cost of the flowers.

There are two major ways that florists bill their clients. The first way is a recurring invoice. These invoices are for weekly or monthly jobs, such as flowers at the receptionist desk of a hotel or business. The invoice is emailed or sent at regular intervals, and clients choose the appropriate payment method. Recurring invoices are helpful because they offer a regular form of income that floral designers can count on.

The second type of invoice for florists is a special event invoice. As the name implies, these invoices are for weddings, funerals, or anniversary parties that occur one time. In addition to the cost of the flowers, the special event invoice includes the labor cost of creating the flower arrangements, as well as the setup and delivery fees.

Another way that florists can make money is through the rental of urns or table centerpieces. Often, clients are not interested in owning twenty (20) tables worth of vases, but by renting out urns or centerpieces or arches, you can gain even more revenue. These rental costs get added to the invoice, and for the one time purchase cost for the containers, a florist can continue to receive rental money.