Arizona Bill of Sale Forms (4)

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An Arizona bill of sale is a form that is completed by a resident of the state (the “seller”) when exchanging an item by cash, trade, or gift to another person (the “buyer”). The document must contain the contact information of both parties, as well as a full description of each object being sold, and the type of transaction that occurred. It is recommended to check Arizona laws for more information about notarization requirements.

By Type (4)

Boat Bill of Sale – When completed and signed, the form serves as proof that a water vessel (previously owned by another person) rightfully belongs to the new owner. If the boat has been received as a gift, the gifter must provide the giftee with a completed Watercraft Letter of Gift in addition to the bill of sale (see Form 679).

Download: PDF

 


Firearm Bill of Sale – A document that provides an individual with the legal ability to confirm their ownership of a gun.

Download: PDF | WORD | RTF

 


General Bill of Sale – Accompanies the sale of items used for practical or decorative purposes in the state of Arizona.

Download: PDF | WORD | RTF

 


Motor Vehicle Bill of Sale – Summarizes the details of how a vehicle was transferred between two people. The buyer is then able to use the signed form (in addition to the title) to show that they are the owner.

Download: PDF

 


Signing requirements

Bill of Sale TypeBuyer SignatureSeller SignatureNotarization
Motor VehicleNot requiredRequiredRequired
BoatNot requiredRequiredNot required
FirearmNot requiredRequiredNot required
General (others)Not requiredRequiredNot required

Contents

How to Register a Motor Vehicle (4 Steps)

All vehicles being driven within state borders must be registered and insured through Arizona or another U.S. state. Registration must occur within fifteen (15) days of purchasing.

Before the buyer registers the vehicle, the seller must submit the following:

  • Sold Notice (Form 26-8502) – This form makes the seller no longer liable. For example, if the new owner gets a ticket, crashes the car, uses it for illegal activities, or deserts it, the seller is protected.
  • Odometer Disclosure – The age of the car determines whether or not it requires an odometer disclosure.
  • Bill of Sale – Must be completed and signed by the seller.
  • License Plates – Remove from the sold vehicle and transfer to a new car or discard them.

Step 1 – Obtain Arizona Car Insurance

Before registering, the applicant must have a valid insurance policy. Arizona requires the following minimum liability coverage:

  • Bodily Injury (one (1) person) – $25,000
  • Bodily Injury (two (2) or more persons) – $50,000
  • Property Damage – $15,000

Step 2 – Test Vehicle Emissions

Residents who live or work in the greater Phoenix or Tucson area must have their vehicle emissions tested. Registration will not last as long because the car needs to be tested frequently to ensure that the emissions are within safe limits.

Emissions must be done yearly for vehicles that were made in 1980 or before that year. Cars that are 1981 to present-day require testing every two (2) years.

Step 3 – Submit Registration Forms

Applicants must make an appointment through the online system of the Arizona Department of Transportation (ADOT).

On the day of registration, the applicant must have all of the required documents ready, along with the payment. If they do not have the forms and payment with them, they will have to reschedule their appointment.

Required Forms / Information:

 

  1. Bill of Sale – Certifies that the buyer legally acquired the vehicle from a seller.
  2. Application (Form 96-0236) – Must be completed and signed by the applicant.
  3. Vehicle Insurance – The car must be insured according to the requirements of the state.
  4. Proof of Emissions – May or may not be required according to state law.
  5. Photo ID – Must provide a government-issued ID with a valid photograph.
  6. Payment – Fees and taxes are based on the type of car and its age.

If the applicant does not have the correct forms or payment, they can obtain a temporary 90-day registration for $15. This allows the driver to use the vehicle legally until they are able to provide the state with all of the required documents.

Step 4 – Renew 

The expiration date of the registration depends on how often the vehicle requires emissions testing. If the car does not need to be tested, registration will last five (5) years. Residents must access their registration card online to find the expiration date as physical copies are no longer available. The ADOT will send a reminder notice in the mail around the time of renewal, as well.

If the vehicle does not require an emissions test, the car owner can renew up to six (6) months before their registration ends. Cars that do require testing can be renewed up to three (3) months before expiration. Late fees will be charged if renewal occurs after the expiration date.

Registration can occur in four (4) ways:


How to Register a Boat (4 Steps)

Gas or electric boats being used in Arizona waters must be registered through the Arizona Game and Fish Department (AZGFD). Out-of-state boats can be used in the state for up to ninety (90) consecutive days as long as they are registered through their state of residence.

Step 1 – Check Requirements

Boats do not need to be required through the AZGFD if they:

  • Are used for rescue purposes;
  • Are owned by the U.S. Coast Guard;
  • Do not have a power source; or
  • Have been in the state for less than ninety (90) days (§ 5-321).

Aside from these restrictions, all other vessels must have a valid Arizona registration. Drivers of unregistered boats can be fined by boat patrol.

Out-of-state residents cannot apply for an Arizona registration, as they are only given to full-time residents. The only exception is military personnel who claim residency in another state.

Step 2 – Register the Boat

Boat registration can occur at an AZGFD office or via mail. Submissions by mail can be sent to:

Arizona Game and Fish Department
5000 W. Carefree Hwy
Phoenix, AZ 85086

The applicant is required to show the following forms and provide payment when applying.

Required Forms / Information:

 

  1. Application (Form 1532) – This form proves that the owner resides in Arizona and legally possesses the boat.
  2. Bill of Sale – A valid, signed bill of sale confirms that the owner paid for the watercraft in full.
  3. Valid Photo Identification (ID) – A government-issued ID (e.g. Driver’s License, Passport, etc.) that verifies Arizona residency.
  4. Manufacturer’s Statement of Origin (MCO) – Included from the boat’s manufacturer showing that the buyer agreed to the purchase.
  5. Letter of Gift (Form 679) – Only required if the vessel was gifted to the new owner.
  6. Lienholder Notification (Form 676) – If the buyer still owes money on the boat, they must notify the lien holder (i.e. bank loaner).
  7. PaymentFees depend on the vessel’s length and the owner’s residency status.

The registration of used boats requires the same documents as above except for the MCO. Instead, a copy of the signed registration from the previous owner must be provided.

After the sale, the seller is responsible for completing a sold notice. This form removes their liability and notifies the state that the boat has a new owner (§ 5.321).

Step 3 – Adhere Decals + Arizona Number

Approval can take up to thirty (30) days following the submission of the application. If approved, the resident will receive a certificate of number, which must be on board at all times while the boat is being operated. An Arizona (AZ) number and two (2) decals will be sent via mail, as well.

The assigned AZ number reads as follows: AZ-8593-PR. The number must:

  • Be permanently printed on the left and right front sides of the vessel in three (3) inch tall block letters;
  • Stand out against the boat’s color so that it is easy to read from one hundred (100) feet away; and
  • Have a hyphen or space between each section of letters and numbers.

The decal must be placed three (3) inches in front of the registration, as well. The decal and number information must stand alone so that it does not have any other numbers, letters, or stickers nearby.

Step 4 – Renew

Arizona determines the registration renewal date using the last two (2) digits of the boat’s AZ number. The period can last anywhere between seven (7) to eighteen (18) months. The expiration date can be found on the Arizona certificate of number.

Boat registration renewals can occur online as long as the owner enters their birth date, authorization number, and account password. If an online renewal is not possible, it can be done at an AZGFD office or by mail, as well.

If the registration or decal(s) are lost or damaged while they are still valid, new ones can be obtained by submitting an application (Form 1503) and associated fees.