General Bill of Sale Form

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A general bill of sale is a form that proves a transfer of personal property between two (2) individuals occurred. It outlines the details of what happened during the transaction. The seller must sign to confirm that they are giving up ownership to the buyer. Once this happens, the buyer is liable for the item. Both parties need to keep a copy of the form to verify the change of ownership.

Items that this form is commonly used for:

  • Electronics
  • Home goods
  • Tools
  • Appliances

By State


What is a General Bill of Sale?

A general bill of sale is a document that acts as a receipt when selling an item to a buyer. It is less specific than other types of bill of sale forms as it is used for many different items rather than one (1) specific object. Rare goods, toys, games or devices, and jewelry are examples of items that can be transferred by cash, trade, or gift.

When writing a general bill of sale include the following:

  • Date of Sale: The form must include the day that the sale occurred.
  • Contact information: The buyer and seller must enter their personal information for two (2) reasons. It proves their identity and allows them to contact the other following the transaction. For this reason, it is important for each party to state their name, address, phone number, and email.
  • Property information: The serial number, color, brand, make, year, and/or model are used to describe the item so that it can be identified.
  • Payment: The sale price of the item, payment method, taxes, and/or additional terms serves as a record of how the payment occurred.
  • Signatures: By signing, the buyer and seller agree that the information in the form is correct. Once signed, the buyer becomes the new owner of the item.
  • Notarization: This section is optional as notarization requirements vary by state. It is important to check with local law before signing. If notarization is required, the buyer and seller must wait to sign until they are in front of a Notary Public.